3.1 Pre-Event p. 6
- Establish good relations with members of the Control Centre – LOC, Police, Fire, Ambulance etc…
- Be familiar with Control Centre protocols and recording practices
- Prepare / obtain FOP Maps with Grid system for use in locating resources and confirming incident locations
- Ensure good communication with TD and TO Team
- Communicate with TD and HR on race priorities and concerns and delegated authority
- Prepare how you will keep the Log of communications among the TO Team with specific data on Who, When, What, along with the action item and final outcome per case (WeTrack)
- List of Emergency contact numbers and Athlete / Coaches contact numbers via LOC
- Liaise with LOC VCC co-ordinator
3.2 Event p. 6
- After all Radios are distributed, decide with CRO who will perform Radio Check with all TO’s who have a radio (each event day)
- Be the Eyes / Ears for the TD and TO Team about every aspect of the race and keep them updated on any issues arising, including predicting issues that may be discussed in the Control Centre examples:
- Volunteer numbers / needs / requests
- Communicate operational needs to the LOC from the TO Team
- Course lockdown from LOC prior to each race start
- Record all DNS, DSQ, Penalties, Lapped Athletes, DNF as a secondary copy for the Head Referee
- Record all Water Temperature readings and wetsuit rulings
- Update TD with current and upcoming weather conditions
- FOP issues
- Record any Medical incidents and follow up as to which hospital the athlete has been transported to so coaches and family can be notified
- Ensure the Daily Run Sheet is being followed and all calls are being made
3.3 Post Event p. 6
- Complete Event Log and deal with any outstanding incidents
- (Apologize to the TO Team for being warm and dry, if they weren’t and having been fed, and gotten hot coffee, hot breakfast, mochas, fresh fruit, air conditioning, etc.)
3.4 Essential Equipment p. 6
Log Book, Laptop (WeTrack), FOP Maps (Grid), Internet Access, Restricted Radio Operators License an asset, etc.)