trirules
Role 4

Chief Registration

Page 7

Assistant Registration Officials (2 – 4)

4.1 Pre-Event p. 7

  • Liaise with LOC Registration Captain, confirm time and place of delivery of tent supplies (tables, chairs, water, food, boxes, etc…
  • Prior to briefing, confirm setup of venue
    • Tables for sign in and distribution of packages
    • Water (sealed…?)
    • Signage (Male / Female / Para Categories / Coaches)
  • Ensure Race Packages are complete
    • Stickers (Bike, Helmet, Equipment Bag, etc…)
    • Body Decals
    • Other LOC items
  • Prepare Numbered Swim Caps or source from LOC
  • Obtain current Start list (Wait List if applicable) with signature box (check ID)
  • Obtain Accredited Coaches list with signature box
  • Work with MD to make sure medical credentials are available for those who's NF's have registered them
  • Athlete’s Agreement (World Triathlon Championship Series, World Triathlon Cup, Junior and U23 World Triathlon Championship, Elite World Triathlon Multisport Championships, Para triathlon World Championship)
    • List who needs to sign (have one complete copy for reference if asked)
  • May do provisional Bike / Uniform check / answer questions
    • Templates / Measurement Tools
  • Inform Assistant Officials of their duties
  • Copy / Access
    • Approved Uniform list (color)
    • UCI approved Wheel list (Android - 'Wheel List Browser' or wheellist.info) (Bike Check)
    • Approved Bike Modifications / Non-Standard Frames (Bike Check)
    • Approved Para Bike Adaptations (Bike Check)
    • Approved Saddle Positions (Bike Check) Athletes Briefing
  • Check in all Athletes to briefing
  • Distribute Coaches accreditation
  • Record no-shows / late arrivals to the briefing and pass along to the TD
  • Liaise with DCO for packages of athletes who will be tested
  • Distribute Race Packages after the briefing
  • Collect all paperwork
  • Confirm Pre-Transition / Assistance requirements for Para Triathletes

4.2 Event p. 8

  • Prepare Athlete Lounge for Athletes arrival (check before race day…)
    • Chairs
    • Bottled Water
    • Tables
    • Check-In Forms § Uniform § Bike § Para § Water Temperature
  • Inform TO Team that Athlete Lounge is Open
  • Ensure updated Start List is present
  • Deal with any unsigned Athlete Agreements and deliver to TD
  • Liaise with Chief Technology regarding timing chip delivery
  • Distribution of Swim Caps, Timing Chip
  • Uniform Check (confirm with World Triathlon database, World Triathlon Championship Series, World Triathlon Championships, others as requested)
    • Logos
    • Name
    • Country Code
    • Body Decals
    • Take a Photo (front / back)
    • Chair for Running Shoe Photo
  • Conduct a branding check of all equipment that may be used during the race (hat, visor, etc…)
  • Bike / Hand Cycle / Race Chair/ Wheel / Helmet check as well as any spare Personal / Team wheels
    • This may be done by a separate Bike Check Team
    • Templates / Measurement Tools / Etc…
  • Report to the TO Team any athletes who have not checked in by the close of Athlete Lounge check in
  • Ensure athlete lounge is secure
  • Line up athletes for Introduction
  • Bring Spare Swim Caps / Para colored / along with markers to start area
  • Report to the TO Team any athletes who retire to the Athlete Lounge during the race
  • Advise MD if returning athletes need assistance
  • Ensure lounge fluids and food is kept replenished
  • Ensure recycling and waste containers are present and emptied

4.3 Post Event p. 8

  • Ensure all items are collected by the Athletes
  • Collect all paperwork

4.4 Essential Equipment p. 9

  • Pens, Tape, Highlighters, Magnum sharpies, Regular sharpies
  • Uniform Templates
  • Camera / iPads (2 or more), Current Uniform List (color),
  • Current UCI Wheel List, Approved Para Bike Adaptations, Approved Non-Standard Frames, Saddle Position Exceptions
  • Buckets, Sponges, Bottled Water, Towels
  • Signs as needed (for lines…)
  • Extra Swim Caps, Extra numbers (for making new numbers)
  • Forms, Boxes for registration packets / envelopes
  • Reusable adhesive putty / tack
  • Plastic bags for wet spare uniforms
  • Scissors, ruler, other TRI Arts & Crafts equipment
  • Wipes, Hand sanitizer
  • Para – Handlers Vests
  • Laptop
  • 4 or more tables, Chairs for athletes
  • Smiles… Files created by M. Chui (CAN) that provide greater detail of what tasks are required in Triathlon and Team Relay can be found as separate documents under Tools. https://triathlon.org/development/technical_officials_docs/category/tools